Corporate Governance

Corporate Governance

ParticularsDownload
Code of Conduct for the Board and the Senior Management
Familiarisation Programme For Independent Directors
Policy of making payments to NEDs
Terms and Conditions of Appointment of Independent Directors

COMPLIANCE WITH CORPORATE GOVERNANCE

The provisions of the Listing Agreement to be entered into with BSE with respect to corporate governance and the SEBI (ICDR) Regulations, 2009 in respect of corporate governance will be applicable to our Company immediately upon the listing of our Company’s Equity Shares on the Main Board of BSE Limited. Our Company undertakes to adopt the Corporate Governance Code as per Clause 49 of the Listing Agreement to be entered into with the BSE Limited on listing. The requirements pertaining to broad basing of the Board of Directors and the constitution of the committees such as the Audit Committee, Shareholder/ Investor Grievance Committee and Remuneration Committees have already been complied with. Our Board of Directors consists of 6 directors of which 3 are Non-Executive Independent Directors (as defined under Clause 49), which constitutes 50% of the Board of Directors, which is in compliance with the requirements of Clause 49. Our Company has already constituted the following committees:

ParticularsDownload
Corporate Governance as on 31-12-2016 View/Download
Corporate Governance as on 30-09-2016 View/Download
Corporate Governance as on 30-06-2016 View/Download
Corporate Governance as on 31-03-2016 View/Download
Corporate Governance as on 31-12-2015 Download Financial Results
Corporate Governance as on 30-09-2015 Download Financial Results
Corporate Governance as on 30-06-2015 Download Financial Results
Corporate Governance as on 31-03-2015 Download Financial Results
Corporate Governance as on 31-12-2014 Download Financial Results
Corporate Governance as on 30-09-2014 Download Financial Results
Corporate Governance as on 30-06-2014 Download Financial Results
Corporate Governance as on 31-03-2014 Download Financial Results

Audit Committee

Our Company has formed the Audit Committee vide Resolution of the Board of Director dated August 17, 2015. The constituted Audit Committee comprises following members and the committee shall meet at least 4 times a year:

Name of the DirectorStatus in CommitteeNature of Directorship
Mr. Harshadray Lalchand Patel Chairman Non Executive-Independent Director
Mrs. Anjana Pravinbhai Paghadar Member Non Executive-Independent Director
Mr. Ramesh Devrajbhai Khichadia Member Chairman & Managing Director

The Company Secretary of our Company shall act as a Secretary to the Audit Committee. The Chairman of the Audit Committee shall attend the Annual General Meeting of our Company to furnish clarifications to the shareholders in any matter relating to accounts. The scope and function of the Audit Committee and its terms of reference shall include the following:

A. Tenure:

The Audit Committee shall continue to be in function as a committee of the Board until otherwise resolved by the Board, to carry out the functions of the Audit Committee as approved by the Board.

B. Meetings of the Committee:

The committee shall meet at least four times in a year and not more than four months shall elapse between any two meetings. The quorum for the meeting shall be either two members or one third of the members of the committee, whichever is higher but there shall be presence of minimum two Independent members at each meeting. Meeting of the Audit Committee shall be called by at least seven day’s notice in advance.

C. Role and Powers:

The Role of Audit Committee together with its powers shall be as under:

  1. Overseeing the company’s financial reporting process and the disclosure of its financial information to ensure that the financial statements are correct, sufficient and credible;
  2. Recommending to the Board, the appointment, re-appointment and, if required, the replacement or removal of the statutory auditor and the fixation of audit fees;
  3. Approving payment to statutory auditors for any other services rendered by the statutory auditors;
  4. Reviewing, with the management, the annual financial statements before submission to the Board for approval, with particular reference to:
    1. matters required to be included in the Director’s Responsibility Statement to be included in the Board’s report in terms of Clause (2AA) of Section 217 of the Companies Act;
    2. changes, if any, in accounting policies and practices along with reasons for the same;
    3. major accounting entries involving estimates based on the exercise of judgment by management;
    4. significant adjustments made in the financial statements arising out of audit findings;
    5. compliance with listing and other legal requirements relating to financial statements;
    6. disclosure of any related party transactions; and
    7. qualifications in the draft audit report.
  5. Reviewing, with the management, the quarterly financial statements before submission to the board for approval;
  6. Reviewing, with the management, the statement of uses / application of funds raised through an issue (public issue, rights issue, preferential issue, etc.), the statement of funds utilized for purposes other than those stated in the offer document/prospectus/notice and the report submitted by the monitoring agency monitoring the utilization of proceeds of a public or rights issue, and making appropriate recommendations to the Board to take up steps in this matter;
  7. Reviewing, with the management, performance of statutory and internal auditors, and adequacy of the internal control systems;
  8. Reviewing the adequacy of internal audit function, if any, including the structure of the internal audit department, staffing and seniority of the official heading the department, reporting structure coverage and frequency of internal audit;
  9. Discussing with the internal auditors any significant findings and follow up there on;
  10. Reviewing the findings of any internal investigations by the internal auditors into matters where there is suspected fraud or irregularity or a failure of internal control systems of a material nature and reporting the matter to the Board;
  11. Discussing with the statutory auditors before the audit commences, about the nature and scope of audit as well as postaudit discussion to ascertain any area of concern;
  12. Looking into the reasons for substantial defaults in the payment to the depositors, debenture holders, shareholders (in case of nonpayment of declared dividends) and creditors;
  13. Reviewing the functioning of the Whistle Blower mechanism, in case the same is existing;
  14. Approving the appointment of the Chief Financial Officer (i.e. the whole time finance director or any other person heading the finance function) after assessing the qualifications, experience and background, etc., of the candidate; and
  15. Carrying out any other function as is mentioned in the terms of reference of the Audit Committee or contained in the equity listing agreements as and when amended from time to time.

Further, the Audit Committee shall mandatorily review the following:

  1. management discussion and analysis of financial condition and results of operations;
  2. statement of significant related party transactions (as defined by the Audit Committee), submitted by management;
  3. management letters / letters of internal control weaknesses issued by the statutory auditors;
  4. internal audit reports relating to internal control weaknesses; and
  5. the appointment, removal and terms of remuneration of the chief internal auditor.

Shareholder’s / Investors Grievance Committee

Our Company has formed the Shareholders / Investors Grievance Committee vide Resolution of the Board of Director dated August 17, 2015. The constituted Shareholders / Investors Grievance Committee comprises following the Chairman and members:

Name of the DirectorStatus in CommitteeNature of Directorship
Mrs. Anjana Pravinbhai Paghadar Chairman Non Executive-Independent Director
Mr. Harshadray Lalchand Patel Member Non Executive-Independent Director
Mr. Ashokbhai Kanjibhai Patel Member Whole Time Director

The Company Secretary of our Company shall act as a Secretary to the Shareholders / Investors Grievance Committee. The scope and function of the Shareholders / Investors Grievance Committee and its terms of reference shall include the following:

A. Tenure & Meetings:

The Shareholders’/Investors’ Grievance Committee shall meet at least at least four times a year with maximum interval of four months between two meetings and shall report to the Board on a quarterly basis regarding the status of redressal of complaints received from the shareholders of the Company. The quorum shall be two members present.

B. Terms of Reference:

Redressal of shareholders’ and investors’ complaints, including and in respect of:

  1. Allotment, transfer of shares including transmission, splitting of shares, changing joint holding into single holding and vice versa, issue of duplicate shares in lieu of those torn, destroyed, lost or defaced or where the cages in the reverse for recording transfers have been fully utilized.
  2. Issue of duplicate certificates and new certificates on split/consolidation/renewal, etc.; and
  3. Review the process and mechanism of redressal of Shareholders /Investors grievance and suggest measures of improving the system of redressal of Shareholders /Investors grievances.
  4. non-receipt of share certificate(s), non-receipt of declared dividends, non-receipt of interest/dividend warrants, non-receipt of annual report and any other grievance/complaints with Company or any officer of the Company arising out in discharge of his duties.
  5. Oversee the performance of the Registrar & Share Transfer Agent and also review and take note of complaints directly received and resolved them.
  6. Oversee the implementation and compliance of the Code of Conduct adopted by the Company for prevention of Insider Trading for Listed Companies as specified in the Securities & Exchange Board of India (Probation of insider Trading) Regulations, 1992 as amended from time to time.
  7. Any other power specifically assigned by the Board of Directors of the Company from time to time by way of resolution passed by it in a duly conducted Meeting,
  8. Carrying out any other function contained in the equity listing agreements as and when amended from time to time.

Remuneration Committee

Our Company has formed the Remuneration Committee vide Resolution of the Board of Directors dated August 17, 2015. The Remuneration Committee comprises following Chairman and the members:

Name of the DirectorStatus in CommitteeNature of Directorship
Mr. Dhanjibhai Ranchhodbhai Padmani Chairman Non Executive-Independent Director
Mr. Harshadray Lalchand Patel Member Non Executive-Independent Director
Mrs. Anjana Pravinbhai Paghadar Member Non Executive-Independent Director

The Company Secretary of our Company shall act as a Secretary to the Remuneration Committee. The scope and function of the Committee and its terms of reference shall include the following:

A. Tenure:

The Remuneration Committee shall continue to be in function as a committee of the Board until otherwise resolved by the Board.

B. Meetings:

The committee shall meet as and when the need arise for review of Managerial Remuneration. The quorum for the meeting shall be one third of the total strength of the committee or two members, whichever is higher. Meeting of the Remuneration Committee shall be called by at least seven day’s notice in advance.

C. Terms of Reference:

  1. Determine our Company’s policy on specific remuneration package for the Managing Director / Executive Director including pension rights.
  2. Decide the salary, allowances, perquisites, bonuses, notice period, severance fees and increment of Executive Directors.
  3. Define and implement the Performance Linked Incentive Scheme (including ESOP of the Company) and evaluate the performance and determine the amount of incentive of the Executive Directors for that purpose.
  4. Decide the amount of Commission payable to the Whole time Directors.
  5. Review and suggest revision of the total remuneration package of the Executive Directors keeping in view the performance of the Company, standards prevailing in the industry, statutory guidelines etc.
  6. To formulate and administer the Employee Stock Option Scheme.

Policy on Disclosures and Internal Procedure for Prevention of Insider Trading

The provisions of Regulation 12(1) of the SEBI (Prohibition of Insider Trading) Regulations, 1992 will be applicable to our Company immediately upon the listing of its Equity Shares on the Main Board of BSE Limited. We shall comply with the requirements of the SEBI (Prohibition of Insider Trading) Regulations, 1992 on listing of Equity Shares on stock exchanges. Further, Board of Directors at their meeting held on November 9, 2015 have approved and adopted the policy on insider trading in view of the proposed public issue.

Mrs. Khyati Mehta, Compliance Officer will be responsible for setting forth policies, procedures, monitoring and adherence to the rules for the preservation of price sensitive information and the implementation of the Code of Conduct under the overall
supervision of the Board.